Tuition Refund Program - OpenCircle

Tuition Refund Program

An Education That Pays

It’s simple: successfully complete your apprenticeship training — get your tuition reimbursed.

OpenCircle’s Tuition Refund Program reimburses tuition fees for hour bank employees of Member companies who successfully complete their apprenticeship training and then return to work for an OpenCircle Member.

We truly believe it’s essential to assist the education of the next generation of skilled workers. As such, we are proud to continue to offer our tuition refund program.

An Education That Pays

It’s simple: successfully complete your apprenticeship training — get your tuition reimbursed.

OpenCircle’s Tuition Refund Program reimburses tuition fees for hour bank employees of
Member companies who successfully complete their apprenticeship training and then return to work for an OpenCircle Member. The refund can be issued to either individual Member
employees or directly to the Member employer if the company paid for the employee’s tuition.

We truly believe it’s essential to assist the education of the next generation of skilled workers.
As such, we are proud to continue to offer our tuition refund program.

  • The Tuition Refund Program reimburses tuition fees for field employees (Members of hour bank plan) of OpenCircle Member companies.
  • Applicants must successfully complete the apprenticeship training period at a publicly funded training facility.
  • Applicants must return to work full-time for an OpenCircle Member firm and work a minimum of 150 hours (approximately one month).

Alberta Guidelines:

Within six months from the date on the employee’s letter from the Alberta Apprenticeship Board stating he/she has completed apprenticeship training, submit the following:

  • Complete Alberta Tuition Refund Claim Form
  • A copy of the Alberta Apprenticeship Board Letter

 

British Columbia Guidelines:

Within six months from the date on the employee’s Proof of Completion stating he/she has completed apprenticeship training, submit the following:

  • Complete British Columbia Tuition Refund Claim Form
  • A copy of the Proof of Completion
  • Proof of Payment

 

Manitoba Guidelines:

Within six months from the date on the employee’s Proof of Completion stating he/she has completed apprenticeship training, submit the following:

  • Complete Manitoba Tuition Refund Claim Form.
  • A copy of the Proof of Completion.
  • Marks from your institute of training.

 

Ontario Guidelines:

Within six months from the date on the employee’s Certificate of Qualification stating he/she has completed apprenticeship training, submit the following:

  • Complete Ontario Tuition Refund Claim Form
  • A copy of the Certificate of Qualification
  • Marks from Ontario apprenticeship board
  • Proof of Payment/Receipt

 

Saskatchewan Guidelines:

Within six months from the date on the employee’s Proof of Completion from the Saskatchewan Apprenticeship and Trade Certification Commission stating he/she has completed apprenticeship training, submit the following:

  • Complete Saskatchewan Tuition Refund Claim Form
  • A copy of the Proof of Completion
  • Marks from your institute of training

 

Nova Scotia Guidelines:

**Please Note** Open Circle does not provide tuition refund for apprentices who work in and complete schooling in Nova Scotia. Costs for Tuition Trade fees are covered by the government of Nova Scotia.

  • Employees who begin training immediately upon hire will be reimbursed after completion of the training period and once they have worked a minimum of 300 hours (approximately two months).
  • Employees who choose to work through school training will be reimbursed, if required hours have been achieved upon completion of the course
  • An employee leaving aa OpenCircle Member company will be eligible for a tuition refund if he/she finds work with another OpenCircle Member company and meet all other criteria within six months of course completion.
  • Membership firms that pay for an employee may also be reimbursed.

 

Weekly tuition fee is multiplied by number of technical training weeks to equal the amount of OpenCircle’s Tuition Refund. Program applies to each period of technical training.

OpenCircle’s Tuition Refund must be included in your annual tax return as taxable income.

A T4A will be mailed to you to support the amount of the refund received.

  1.  Do I have to wait until I have worked 150 hours before sending the claim form and supporting documents?
    No, you can send the form and documents in before. We will track the hours your company reports for your benefits.
  2. Is there a time limit to send in the claim form?
    Yes. We must receive the claim farm, supporting documents and you must have worked 150 hours with aa OpenCircle company within 6 months of the completion date on your Proof of Completion.
  3. I have banked hours from before I attended school. Will these count for the 150 hours?
    No, we require that you work with a OpenCircle Member after completing and passing your course.
  4. Can I email my claim and documents?
    Yes, you can email your documents to tuition@opencircle.ca
  5. I emailed my application in four weeks ago. Why haven’t I received a cheque yet?
    Our process takes approximately six to eight weeks to complete. We process the refunds in the order they are received. We also need to verify the correct paperwork is attached and all hours are worked.
  6. Who can apply for the tuition refund?
    The tuition refund program Is available to OpenCircle Member employees in Alberta, British Columbia, Manitoba, Ontario, and Saskatchewan.
  7. Who can I contact if I have questions?
    You can email tuition@opencircle.ca with any questions you may have on the program.

Click here for the Tuition Refund form.

Scholarship Program

Our Scholarship provides assistance to the children of OpenCircle Member employees pursuing post-secondary education, including apprenticeship technical training. The $1,500 OpenCircle scholarship can be awarded to post-secondary students in any year of their current program, with a maximum of one application per student during their schooling. The scholarship applies to any accredited post-secondary institution.

  • Student must be under 25 years of age at the March 31, 2023, deadline
  • Student must be listed as the dependent child of an employee participating in the OpenCircle Salaried or Hour Bank Benefit plan
  • Parent/Guardian must be in benefit at the time of application (If you require further clarification as to your benefit status, please contact OpenCircle at 1-877.263.7266.)
  • The completed and signed application
  • Acceptance letter from institution including student ID number (can be a photocopy)
  • Verification of enrolment document

Please note: Incomplete applications will not be considered.

Scholarship Application

Members’ needs at the forefront of everything we do

At OpenCircle, we have collaborative mechanisms in place to listen and understand our Members.

From this understanding comes action. We keep an eye on the future, ensuring our Members’ competitive needs are met.

For more information, please contact policy@opencircle.com.